(befristete) Stellenausschreibung (Focus: Katalogisierung), UN Library Vienna

TJO 15-36-G-TEMP: Temporary Job Opening for Library Assistant, G-4, UNOV/DM/CMS/EPLS/UNLV (deadline 5 June 2015)
Date Posted: Thursday, 28 May 2015

JOB OPENING
15-36-G- UNOV
TJO Number
G-4 Library Assistant
TJO Grade Level Functional Title
TJO Grade Level
United Nations Library – Vienna (UNLV)
English Publishing and Library Section (EPLS)
Conference Management Service (CMS)
Division for Management (DM)
United Nations Office at Vienna (UNOV)
  Vienna
Duty station

5 June 2015

 Service/Section: UNOV/DM/CMS/EPLS/UNLV Estimated Start Date: 1 August  2015
 Duration: 5 months with possibility of  an extension Open to External Candidates? YES
ORGANIZATIONAL SETTING AND REPORTING RELATIONSHIPS
This position is located in the United Nations Library – Vienna, English Publishing and Library Section, of the Conference Management Service, Division for Management, United Nations Office at Vienna.  The incumbent will work under the direct supervision of the Chief Librarian.
DUTIES AND RESPONSIBILITIES
Under the direct supervision of the Chief Librarian, and within limits of delegated authority, the incumbent will be responsible for the following duties:

· Performs basic library circulation functions, including retrieval, check-out, discharge and recalls of materials
· Provides client services during assigned shifts in the Library Client Service office
· Assists in data verification of bibliographic records migrated to the new Library catalogue
· Catalogues incoming library materials and modifies existing bibliographic records to ensure accuracy in the library catalogue
· Participates in production, design and maintenance of library web pages
· Performs collection maintenance, including shelving, shelf reading, and re-organizing collections as required

· Performs other duties as assigned.

Results expected: Contributes to the effectiveness and efficiency of the library by providing specialized assistance in the assigned areas of responsibility.

COMPETENCIES
· Professionalism:  Has knowledge of library operations and ability to undertake relevant research, maintain records in a systematic fashion and retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
· Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
· Teamwork –Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
QUALIFICATIONS
Education:
High school diploma or equivalent. Must have passed the United Nations Administrative Support Assessment Test (ASAT) or the Global General Service Test (GGST) at Headquarters or an equivalent locally administered test at Offices Away.
Experience:
Three years of experience in library work, archives, information network administration or related field is required.  Experience of cataloguing using an integrated library management system (ILS) is required. Knowledge of Machine readable Cataloguing (MARC) records and classification systems such as the Universal Decimal Classification (used in UN Libraries), Dewey Decimal Classification or Library of Congress is desirable.
Languages:
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
ADDITIONAL COMMENTS
· Applicants who meet the required qualifications and who wish to be considered for this temporary vacancy may indicate their interest by e-mail to recruitment@unvienna.org by the above deadline date, clearly citing the full JO number and enclosing their up-to-date personal history profile (PHP), available from http://careers.un.org/lbw/Home.aspx. United Nations Secretariat staff members are also expected to provide a copy of their last two performance reports.  Only those applicants who come under serious consideration will be contacted.
· A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to staff rule 4.16(b)(ii).  Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories.  For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4/Rev.1 on temporary appointments.  In its resolution 66/234, the General Assembly further „stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requested the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013“. Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
· An external candidate selected for this position is bound by the prevailing conditions of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1, and will be offered a temporary appointment.  A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service.
· Subject to the funding source of the position, this TJO may be limited to candidates based at the duty station.

· Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
· Applicants for this position may be requested to undergo a written assessment exercise and/or interview. The head of department/office will select the candidate he or she considers to be best suited for the functions. In the final selection due consideration will also be given to staff members who are already in the service of the Organization.

The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English .

DOCUMENTS REQUIRED:
· Cover Letter  
· Personal History Profile (visit https://inspira.un.org to generate a PHP)
· Proof of required academic credentials (for external applicants)
· Employment verification letter from most recent employer (for external applicants)
· Last two completed Performance Appraisal Reports or two Reference Letters for external applicants

ALL SUBMISSIONS TO BE SENT TO:

Contact Name: LocalStaffing@unvienna.org Email Address: LocalStaffing@unvienna.org

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